Asset Management Coordinator

Written By Molly Dye

Location: Richmond, VA

Position Type: Full-Time, Exempt 

Reports to: Director of Asset Management

Supervisory Responsibility: No

Position open: September 3, 2024

About VCDC

VCDC, a non-profit community development organization based in Richmond, VA, is dedicated to collaborating with other mission-driven organizations to push forward transformative community projects. Our activities include advising developers on real estate developments, particularly developments providing affordable housing or serving other community development needs; providing equity investments based on the availability of Low-Income Housing Tax Credits, Historic Tax Credits, and New Markets Tax Credits; providing loans and other capital for housing, community, and economic development; and in supporting partners in managing compliance and solving operational issues for developments and in bolstering partner organizational capacity.

Through strategic financial investments and advisory services, VCDC empowers community developers to bring life-changing projects to fruition, creating strong, vibrant communities for residents across Virginia and in surrounding states.

The Position:

The Asset Management Coordinator will provide crucial administrative support to VCDC’s Asset Management Team, assisting with the management of affordable rental housing communities. Responsibilities include gathering and organizing information from internal and external partners, coordinating team activities, and maintaining data systems. The role involves preparing reports, managing schedules, performing clerical tasks such as filing and document preparation, and supporting special projects like audits and compliance reviews, ensuring smooth operations and effective communication across the team.

Essential Job Functions 

Quarterly Reporting Support (50% of position’s time)

  • Monitor and manage information received from property partners in support of VCDC’s evaluation of property performance and preparation of quarterly reporting, including, among other duties:

  • Prepare and distribute notifications and be actively involved in the quarterly reporting process;

  • Send notification to partners regarding industry changes and updates;

  • Manage the department email account, highlighting questions or concerns for Asset Managers and saving relevant documents to VCDC shared drive, including general ledgers with supporting documentation, Operating Reserve bank statements, loan statements and related information;

  • Track reporting progress, including reporting not yet received from partners, and send additional notifications as needed; and,

  • Coordinate updates to VCDC database as needed for new properties, existing properties, and contacts.

Portfolio Management Support (approximately 35%)

  • Prepare and send notifications of desk and on-site audits, and physical inspections, including requests for information needed prior to such audits and inspections;

  • Support preparation of audit and inspection reports and receipt of responses from property partners, particularly for physical needs requiring correction or compliance matters requiring correction; and,

  • Maintain information on property insurance coverage within VCDC’s data system.

General Asset Management Team Support (approximately 15%)

· Manage departmental contact lists including Financial contacts and Property Management contacts;

· Assist the Asset Management team in planning and implementing training events, conferences, and similar activities;

· Coordinate and schedule travel as needed for the team; and,

· Special projects and requests, as needed. 

Experience & Qualifications 

We are in search of a confident self-starter who can collaborate and communicate well with others, who possesses a customer-service oriented disposition, and who is comfortable with a varying workload that often requires flexibility and creative solutions. This team member should be able to manage multiple projects and tasks at once and to maintain multiple internal and external constituent relationships.

Suited for an individual looking to begin a career in housing or community development and/or the nonprofit sector.

  • Experience: Preferred minimum of two years of experience with financial or real estate transactions, administration of housing and community development programs, and other work supporting implementation of programs serving multiple customers in complex transactions.

    • Desirable is experience with Federal housing tax credits and/or other Federal, State, or local housing programs.

  • Education: Minimum of high school diploma or GED. Preferred Associates or Bachelor’s Degree.

  • Technology: Proficiency in Microsoft Office Suite, with standard office equipment, and with video conferencing is required; experience with technology troubleshooting and support as a liaison are preferred.

Salary & Benefits 

The salary for this position is competitive and dependent on the candidate's experience and qualifications. We encourage applications from individuals with varying levels of expertise, and the salary range is flexible to accommodate different skill sets, ranging from $40,000 to $52,500.

Benefits: We offer competitive benefits, including health insurance with an option for a 100% employer-covered plan, retirement plans with an employer-funded option after 1-year, educational assistance, professional development opportunities, volunteer time off, and generous leave policies.

Salary Negotiation and Cover Letter: Candidates are encouraged to include their salary expectations in their cover letter. Additionally, we encourage you to highlight any relevant experience or expertise, including housing and community development programs, housing management, real estate, or experience in industries with complex transactions and varied customers. This approach will help foster an open dialogue during the interview process, allowing us to better understand how the candidate’s skills align with our organizational needs and compensation structure.

We recognize the unique skills each candidate brings, and we are open to tailoring our offer accordingly. The hiring range is flexible, and exceptional candidates may be considered for added responsibilities and a higher salary.

Work Environment 

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.  

  • The typical work schedule is 9:00am-5:00pm, Monday through Friday, though hours may vary occasionally based on business needs.  

  • The designated primary base of operations for this position is our office in Richmond, VA.  

  • Hybrid in-office and remote work schedule (three days in the office per week). 

  • Rare statewide and regional travel may be required. 

  • Physical demands include sitting, moving, lifting (up to 20 pounds), and effective communication. 

To Apply:

To apply for this position, please submit your cover letter and resume here.

Open until filled - resumes will be reviewed on a rolling basis. Priority review will be given to applications received by September 20th.

We are an equal opportunity employer, committed to building a diverse team. All offers of employment are contingent upon clear results of a thorough background check.

VCDC recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, veteran status, and other protected status as required by applicable law.

We are an equal opportunity employer, committed to building a diverse team. All offers of employment are contingent upon clear results of a thorough background check. 

VCDC recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, veteran status, and other protected status as required by applicable law. 

Background Check Information 

All offers of employment at VCDC are contingent upon clear results of a thorough background check. Background checks will include: 

  • Social Security Verification: validates the applicant's Social Security number, date of birth and former addresses. 

  • Prior Employment Verification: confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification will be run on the past two employers or the previous five years, whichever comes first. 

  • Personal and Professional References: calls will be placed to individuals listed as references by the applicant. 

  • Educational Verification: confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received. 

  • Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants with a criminal history: 

  • The nature of the crime and its relationship to the position. 

  • The time since the conviction. 

  • The number (if more than one) of convictions. 

  • Whether hiring the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors. 

Molly Dye
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Asset Manager